Undergraduate Tutors

NOTE: Applicants should review instructor contact preferences here before contacting any instructors about tutoring for their classes.

About Tutoring

Description and Duties

A tutor assists the instructor by providing tutoring to individual students or small groups of students who require additional help. Actual duties for a particular course may vary and will be defined by the supervising instructor. Typical duties may include:

  • Attend lectures and lab/discussion sections, where applicable
  • Hold office hours and review/problem solving sessions, as needed
  • Participate in review sessions using written content/slides generated by the instructor
  • Proctor and grade exams
  • Answer student questions related to course material transmitted via email, asked in person, or posted in an online forum, e.g. Piazza
  • Meet regularly with the instructor
  • Attend Instructional Assistant meetings, i.e. tutor and TA meetings
  • Other applicable duties as assigned by the instructor

 

Benefits

Tutoring is an excellent way to improve communication and people skills, to learn to work in groups to set and accomplish goals, and to learn teaching skills that will be beneficial for future internships or jobs in academia or industry. Additional benefits:

  • Tutors play an important role in providing a quality education for other undergraduate students and achieving the educational goals of the course.
  • Tutors work closely with faculty who can become mentors and references.
  • Amazon, Google, Microsoft, and Qualcomm, to mention just a few, have told us that the tutoring experience on a resume is highly valued, both for internships and for post-graduation job placement. 
Minimum Requirements

In order to apply to be a tutor, a student must:

  • Have a minimum cumulative GPA of 3.0
  • Have earned a minimum grade of B in the course (or its equivalent) to which they are applying
  • Have completed at least two quarters at UCSD by the start of the quarter for which they are applying
  • Enroll in CSE 95 the first quarter of being a tutor in a CSE course.
    • If your first quarter of tutoring is in the summer, you will asked to enroll in CSE 95 when you hold your next tutor appointment.
  • Be available and eligible to work beginning the first day of the quarter through the eGrades submission deadline. Some tutors may be expected to be on campus during this time. See bold note below regarding the on-campus requirement for tutors.
    • Note: the first day of the quarter does not always coincide with the first day of instruction.  Please review the calendar here. You must be on campus no later than the date that corresponds with "___ Quarter begins"
    • You are expected to stay on campus through the eGrades submission deadline. You may view the deadlines here.
  • Be a registered UCSD student with fees paid
    • For the summer, students are required to either have been enrolled in the previous spring and/or the following fall. Students who have graduated are not eligible to tutor.

 

For Fall 2020, we don't have definitive guidance from campus yet regarding expectations for instructional assistants for remote/online courses vs. hybrid courses (https://students.ucsd.edu/academics/enroll/fall2020-course-faq.html), but as of now, the general expectation is that instructional assistants may be expected to be physically present for hybrid course offerings. Currently, we anticipate the following courses will have at least some physical, i.e. face-to-face components: CSE 8A, CSE 11, CSE 20, and CSE 30. Please direct any questions about Fall 2020 course delivery to Patrick Mallon (pmallon@eng.ucsd.edu). For all other questions relating to the tutoring, please contact Diane Girling at cse-ug-employment@eng.ucsd.edu.

Application Process & Timeline

Application Process

  1. Determine if you are eligible to serve as a tutor by reviewing the minimum requirements above.
  2. Review instructor contact preferences here.
  3. Review your planned academic schedule for the upcoming quarter to help mitigate scheduling conflicts. If you are a first time tutor, you are required to attend the class you tutor for, as well as CSE 95. 
  4. Apply online. The link can be found at the bottom of this page, and it is updated quarterly.
  5. Thoroughly complete the online application, including your your course preferences.
  6. Submit application prior to the priority deadline.
  7. Instructors review applications and indicate hiring preferences.
  8. Applicants are notified roughly according to the schedule outlined below. Applicants are only notified if they receive an offer. We do not send out notification that you didn't receive an offer.
    • Please note that a verbal offer or offer via email from an instructor does not constitute an official offer of employment or any other type of employment contract. The only official notification is via the IA System (formerly ASES).
    • Instructors indicate hiring preferences, but the CSE department makes the ultimate hire. An instructor promising you that you will be hired is not a guarantee of employment. If hired, you will receive an email with a link to your appointment letter in the IA System.
  9. If you are selected for a position, you have seven days to respond to accept or decline the offer via the link in the email.
  10. If this is your first time serving as a tutor, you will need to complete new hire paperwork before the start of the quarter and enroll in CSE 95.
    • Please note that if you are not able to complete new hire paperwork prior to the start of your appointment, your offer may be revoked. Please be extremely conscientious of this when planning travel.

 

Timeline

For Participation In: Application Opens: Applicants Notified of Assignment:
Fall On or around Friday of Week 8 of Spring Quarter On or around Friday of Week 1 of Summer Session II
Winter On or around Friday of Week 5 of Fall Quarter On or around Friday of Week 9 of Fall Quarter
Spring On or around Friday of Week 5 of Winter Quarter On or around Friday of Week 9 of Winter Quarter
Summer On or around Monday of Week 3 of Spring Quarter On or around Friday of Week 8 of Spring Quarter

*Please note that all timelines are approximate*

Tutor Expectations & Performance Evaluations

Tutor Expectations

Tutors are expected to:

 

Performance Evaluations

In certain courses, tutors are evaluated by the instructor of the course and by the students enrolled in the course via online evaluation surveys conducted at the end of the quarter.

Tutor Hours

Undergraduate tutors are typically assigned 5-10 hours per week for 11 weeks during Fall, Winter, and Spring (55-110 total hours in the quarter). Undergraduate tutors are typically assigned 5-10 hours per week for 5 weeks during Summer (25-50 total hours in the quarter). Your appointment letter will explicitly state your hour per week assignment. Your appointment percentage will represent a weekly average. For example, a 25% appointment is 10 hours per week on average. Some weeks you may work 20 hours and some weeks you may not work at all (both cases are rare, but this is to illustrate a point).

If your instructor asks that you work before the start date on your appointment letter, contact the department immediately.  Do not work before the start date outlined in your appointment letter.

Do not exceed your total quarterly hours.  If you feel that your faculty supervisor is requesting more time than you have been assigned, please contact the department immediately for a confidential consultation. Be very conscious of your time cards, and be honest and accurate in your time reporting. Record and report actual time worked. Do not report average or expected time worked.  Time cards should only reflect hours actually worked. 

Undergraduate tutors are paid biweekly and must submit time cards via Ecotime. Submit your time cards on time so that you can be paid on time.

CSE 95 - Tutor Apprenticeship

A 2-unit course, CSE 95 - Tutor Apprenticeship, is required of all first-time tutors in the CSE Department, regardless of past experience. In CSE 95, tutors receive individual and group mentoring and training on how to be an effective tutor. This course helps tutors develop the skills and tools necessary to be effective in their roles. To be eligible to take CSE 95 you must have been offered and accepted a position as a tutor in the CSE Department.

There are no exceptions for waiving or delaying CSE 95. If you want to serve as a tutor, it is extremely important that you schedule your courses around CSE 95. Additionally, a requirement of CSE 95 is that you attend the course you are tutoring for, so you will need to make sure that both CSE 95 and the course that you are tutoring for fit into your schedule. 

CSE 95 is not offered during the summer. If your first quarter of tutoring is in the summer, you will asked to enroll in CSE 95 when you hold your next tutor appointment.

Employment Information
  • You must accept an official appointment offer and complete your hire or rehire paperwork before starting your work as a tutor. If you are not sure if you need to complete new hire or rehire paperwork please contact the Tutor Coordinator at cse-ug-employment@eng.ucsd.edu.
  • If you have worked for on campus or for CSE, you may still need to do hiring paperwork. Typically students are separated from payroll over summer and need to be rehired in fall. Please take this into account when planning your return to campus in Fall Quarter.
  • Undergraduate Tutors employed in title code 2860 are covered by a collective bargaining agreement between UC San Diego and the ASE/UAW. 
  • Names and addresses of all Academic Student Employees (ASE) are released to the UAW each quarter as a condition of employment in title code 2860.
  • See the Graduate Division website for additional information concerning Academic Student Employment (ASE).
Required Trainings

New tutors are required to complete the following mandatory training prior to working:

FAQ

Frequently Asked Questions

Submit Tutor Application

By submitting an application, you acknowledge that you have read and understand the information outlined above: Fall 2020 Application - Priority Deadline 6/21 @11:59PM

If you have any questions, please contact the CSE Tutor/Reader Employment Coordinator.