Students with a documented disability may be eligible for accommodations. The Office for Students with Disabilities (OSD) is responsible for determining reasonable accommodations based on the individual’s current functional limitations. Only students who have been issued an Authorization for Accommodation (AFA) by the OSD are eligible for accommodations. The Computer Science and Engineering OSD Liaison and faculty will work directly with the student to facilitate all exam accommodations for undergraduate courses offered by the Division.
Information for Students
Students seeking accommodations in any course offered by the Computer Science and Engineering department must follow the steps below. Students are responsible for registering promptly with the OSD. In order to ensure that accommodations are met, students MUST follow the procedures of both the OSD and the Computer Science and Engineering Department.
1. Students consult with an OSD Disability Specialist quarterly, as soon as course registration occurs, to obtain an Authorization for Accommodation (AFA) letter for each course in which accommodations are needed.
2. Once an AFA letter is issued for a course offered by the Computer Science and Engineering Department, the student should present the AFA letter(s) to their respective course instructor(s).
3. To receive accommodations, the student must meet with the Computer Science and Engineering OSD Liaison in the Undergraduate Student Affairs Office (Building EBU 3B, 1st floor, west wing, room 1200). If the course instructor has elected to coordinate a student's accommodations, the student must still turn in a copy of their AFA letter(s), signed by the instructor(s), to the CSE Department OSD Liaison. To this meeting, the student should bring:
- AFA letters for each CSE Course they are enrolled in.
- A list of all exams in ALL COURSES they are enrolled in. Include the scheduled date, time and location of each exam.
- Resolutions, worked out between student and instructor(s), to time conflicts, (e.g. limit of one exam per day; overlapping exams).
There is no need to set up an appointment to meet with the OSD Liaison. Simply check-in at the Undergraduate Student Affairs Office anytime during our office hours.
- The AFA should be submitted as soon as possible, but no later than Friday of week 2 of the quarter. If an AFA is issued by the OSD after Friday of week 2, the student must present the AFA to the Computer Science and Engineering OSD Liaison within two business days of the date of issuance listed on the AFA.
- An AFA for each Computer Science and Engineering course must be submitted to the Computer Science and Engineering OSD Liaison before any accommodations can be arranged. No accommodations will be retroactively applied.
- The AFA that is submitted to the Computer Science and Engineering OSD Liaison does not require the instructor’s signature, but it is encouraged that students discuss their AFA letters with their respective instructors.
Information for Instructors
When a student enrolled in your course is issued an Authorization for Accommodation (AFA) letter, you can expect the student to meet with you to have their AFA signed. If you would prefer to arrange a student's exam accommodations yourself, let the student know that. Otherwise, the student will also give a copy of their AFA to the CSE OSD Liaison at CSE Student Affairs.
The OSD Liaison will make arrangements for the student's exam, and then contact the instructor with the details. The accommodated exam may:
- Be in a separate location from the classroom exam
- Start at the same time as the classroom exam or a little later
- End at the same time or later than the classroom exam
- Include use of a laptop not connected to a network; additional instructions will be provided
- Need to be rescheduled to a different day to avoid conflicts with the student's other classes or exams
Please respond to the OSD Liaison and confirm that you agree to the student's exam accommodations as soon as possible.
The OSD Liaison will also ask that you ask one of your course TAs to proctor the OSD student's exam. When a student takes their exam separate from the class, they cannot ask the instructor clarification questions. Providing a course TA for an OSD student's exam ensures that they are not at a disadvantage compared to their peers. In addition, if any announcements are made to the class during the exam, it is expected that the instructor would have no trouble contacting their course TA so that the OSD student hears the same announcement.
If sending a course TA to proctor an OSD student's exam would leave your short-handed where the rest of the class is testing, please fill out this form from the Academic Integrity office to request additional proctoring support. CSE is now one of three departments to be participating in a campus pilot program starting Winter 2018 through which we can request proctors through the Academic Integrity Office from a centralized, trained pool of undergraduates. For clarification, these students cannot proctor OSD exams but can help make-up for the absence of a course TA who is proctoring an OSD student exam.
Undergraduate CSE tutors are not to proctor CSE OSD exams. However, they are allowed to assist in proctoring the classroom exam. If you do not have TAs assigned to your course, let the OSD Liaison know right away so that other proctoring arrangements can be made.
CSE OSD Liaison Contact: email@example.com