Faculty with academic year appointments may receive several types of additional compensation during the summer recess as outlined in section 600, Appendix 1, in the Academic Personnel Manual. They may receive compensation for extramurally funded research projects, summer session teaching, or by special agreement (i.e. as part of their recruitment package at the time of hire). The total amount of additional summer compensation must not exceed three ninths (including payments from Summer Session and University Extension) of a faculty member's normal annual salary. The summer compensation pay rate is based upon the faculty member's salary effective 7/1 of the current year except for Summer Session appointments, which are based on the annual rate effective 6/30.
Summer salary may be paid from contracts and grants, start-up funds, gifts and endowments, and other types of funds. Please see the department's Fiscal Manager or your Contracts and Grants Officer to see which of your funds, if any, are eligible to pay Summer Salary from. NSF will only fund two months summer salary from all grants in one academic year. If desired, the third month must come from a non-NSF grant or other source.
The summer service period is the day after the end of Spring quarter through day prior to the first day of Fall quarter as noted on the official Academic and Administrative Calendar. Using the standard summer service period dates, an academic year faculty member may, if funding is available, receive 1/2 ninth additional summer compensation in June, one ninth in July, one ninth in August and 1/2 ninth in September.
Due to the fact that some extramurally funded research projects are not made effective until July 1, a faculty member may choose to instead use the alternate pay period dates 7/1-9/30. In this scenario, the faculty member would receive one ninth each for July, August and September, provided funding is available.
During the summer, 19 days represents full-time work for one month or a 1/9th payment. Below is the breakdown of days worked to 9ths earned:
- 0.5/9th = 9.5 days
- 1/9th = 19 days
- 1.5/9ths = 28.5 days
- 2/9ths = 38 days
- 2.5/9ths = 47.5 days
- 3/9ths = 57 days
Retirement Contribution On Academic Appointee Summer Salary
Effective 7/01/2001, summer compensation that many academic appointees earn for teaching, research or administrative service has become eligible for contributions towards the Defined Contribution Plan Pretax Account. The eligibility criteria is that they have an academic year appointment; are active members of UCRP or a defined benefit plan to which UC contributes; and earn eligible summer salary as defined above.
The total contribution rate will be 7% of eligible summer salary, split 50/50 between the employer and the employee. Contribution will be made through pretax salary reduction. Payments from University Extension are excluded.
A description of this program is included in APM 190, appendix G.
Summer Compensation During Leave Without Pay
An employee who is on an approved leave without pay for the Fall quarter, the pay period dates of which overlap the summer period (i.e. fall quarter leave without pay 7/1/9x-10/31/9x), may still receive additional summer compensation for that period. The departmental payroll representative must call the Payroll Office or the Academic Personnel Office to ensure correct payment of the summer compensation.