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Contact Information:
Phone:
858-822-6727
Email:
kjgraves@cs.ucsd.edu
| | Kim Graves
Financial Affairs & HR Assistant
Under supervision of the Financial Affairs Manager, responsible for financial assistance to faculty, staff, students and visitors (approximately 75 academic personnel, 50 career/casual staff, 352 graduate students, UG students as required and 10-20 visitors annually) in the Department of Computer Science and Engineering (CSE). Prepares proposals, monitors expenses, and prepares monthly financial statements. Advises Faculty on the fiscal status of accounts and makes recommendations to resolve fiscal issues. CSE administers over 250 separately budgeted federal, state and private accounts totaling over $22,000,000 and employs 360 academic, staff and student personnel. Incumbent directly supports 35-40 academic personnel. Administers purchasing activities, responsible for the placing, tracking and reconciliation of purchase orders and independently resolving problems with vendors and purchasing. Serves as primary contact for financial transactions, including travel advances and vouchers, disbursements and other transactions. Work with Administrative Specialist to provide extramural fund administration to department PIs. Acts as liaison with OCGA, OPAFS, General Accounting, OGSR and other central campus departments. Assists Financial Manager with the administration of the department’s intramural and revenue funds. Orients new employees and provide advice to faculty and staff on policies and procedures as they relate to purchasing and financial/accounting administration. Also responsible for assisting department Human Resources office with personnel and payroll functions for entire department, including recruitment, on-line PPS entry and on-line timekeeping/payroll. Reviews financial and payroll documents for accuracy and conformance with University and department regulations. Maintains Technical Recharge System database, submit monthly report on the Technical Recharge Online Billing System. Monitors the permanent departmental and extramural funds allocated to provide computing support to the department faculty, researchers and staff.
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